The Ultimate Guide to Queenstown Wedding Venues
Why Spend Hours Googling Queenstown Wedding Venues When We Have Already Done It For You?
I get a lot of inquiries from couples looking for recommendations on Queenstown Wedding Venues. (This is not just in my guise as author of the Queenstown Wedding Blog. I also talk Wedding Venues a lot in my alter ego as photographer and semi-pro coffee drinker over at Fallon Photography).
Because of this, a few years back I put all the info and knowledge I had about Queenstown Venues into one ginormous Google Docs spreadsheet. I call this spreadsheet the “Humongous list of Queenstown Wedding Venues and Vendors”. And I have continued to add new Queenstown Wedding Venues and Vendors over the years as frequently as I can. Here is how to find your Dream Queenstown Wedding Venue using the Humongous list of Queenstown Wedding Venues and Vendors in 3 simple steps.
How to use The Humongous List of Queenstown Wedding Venues & Vendors to find your Dream Queenstown Wedding Venue.
Step 1: Make your own copy of The Humongous List of Queenstown Wedding Venues & Vendors
You can view/priint/download the Humongous list of Queenstown Wedding Venues and Vendors here. But the first thing to do is make your own copy of the Humongous List. To do this, first click on the above link. Once the list opens, click on “File” in the top menu and then “Make a copy” from the drop-down list of options. This will allow you to create your own copy which you can edit and use however you wish.
The Humongous List is a Google Sheets spreadsheet. What this means is you can view it online via the above link as a live document. Whenever I update it at my end the link will show you the latest version including all new Venues and Vendors. You can also download the spreadsheet but then obviously your downloaded version will become out of date when I update the online document.
At this stage, the list only contains the most basic of data. This data includes venue/vendor name, category/sub-category, website and email address. I have invited most of these Venues & Vendors to add their Listing free of charge on the Venues & Vendors Directory Page of The Queenstown Wedding Blog. Some have already taken me up on this offer. For the rest, I will continue to add Venues & Vendors myself to the Venues Page and the Vendors Page as often as I can.
Step 2: Consider whether you want/need to have a separate Ceremony and Reception Venue.
Think about whether the Ceremony and the Reception are likely to happen at the one/same Venue. Generally speaking, it makes for a more stress-free Wedding Day if you can host the Ceremony and Reception at the same venue. However, in Queenstown it is not uncommon for couples to end up with a separate Ceremony and Reception Venue. Some of the reasons you might end up with separate Ceremony and Reception Venue are as follows;
- The couple has fallen in love with/booked an outdoor Ceremony Venue that has no shelter. So unless they are prepared to either rent and set up a marquee or just live on the edge and hope for fine weather, a Reception at the Ceremony Venue is out of the questions.
- The Ceremony Venue does offer shelter, but not enough to fit all the guests seated.
- The Ceremony Venue is totally DIY (eg Thurlby Domain) and organising a Reception is just too much work.
- The Couple has found and fallen in love with a Reception Venue but it is not suitable as a Ceremony Venue in their case.
- The Couple may want a church ceremony.
- The couple wants more variety in their photos and the wedding day experience and having a separate ceremony and reception venue is one way to achieve this.
Step 3: Use the Venue Categories IN The Humongous List of Queenstown Wedding Venues & Vendors
I have done my best to break all the Queenstown Wedding Venues down into sub-categories by Venue type. Eg Cafe, Church, Farm, Hotel etc. Think about the type of Venue that most appeals to you and consider contacting these Venues first.
Step 5: DO YOUR OWN GOOGLING – BECAUSE YOU NEVER KNOW!
If you are still searching for your Dream Queenstown Wedding Venue, do your own Googling. Dig deep because there are some great Venues out there who don’t have good Google search rankings.
Check out this Post over on my Fallon Photography * Blog for more ideas and inspiration – Queenstown Wedding Venues – how to find your Dream Venue. (* As well as being the author of the Queenstown Wedding Blog, I am also a full time photographer and semi-pro coffee drinker over at Fallon Photography).
And consider adding a descriptive word to refine your search and help you dig up Venues that are more likely to be a good fit for you. Eg search for “Queenstown Winery Wedding Venue” instead of “Queenstown Wedding Venue”. This will achieve 2 results;
Obviously it will target the kind of venues that are more likely to be a good fit for you (in this case Wineries).
It will also bring up results that might not have shown up until Page 23 on Google if you just searched plain old “Queenstown Wedding Venues”. (And chances are you would have never made it to Page 23 and so wouldn’t have stumbled upon this Venue at all).
Step 5: Eliminate, eliminate!
The next step is to email all your potential Queenstown Wedding Venues. The key to success at this stage is to ask all the most important questions in your first email. BUT only ask the few questions that are most important. Below are typically the 3 most important questions for couples looking for their Dream Queenstown Wedding Venue;
- Is the Venue available on your preferred date/s? If not, are they available on any of your backup dates?
- Is the Venue large enough to host your Ceremony/Reception?
- Will whatever costings/Venue Fees you have from them at the moment work with your budget?
LESS IS MORE
The idea here is to eliminate instantly all those Venues that are never going to be suitable. It might seem like a bad thing when you most of your potential Venues get eliminated straight away. But this is actually a good thing! The sooner you can eliminate those Venues that are never going to work anyway the better.
By now you have refined your list of possible Venues based on their responses to your first few vital questions. Now, you can get more in-depth with any questions for your strong contenders. Check out this post from Southern Bride on questions to ask your Venue. But asking too many questions that are obviously copies off the internet can seem a bit rude and untrusting. Now, at this point you may ask “Why should I care if my questions seem rude?”. But keep in mind that the Venue in question might end up being YOUR Venue. Everything you do that builds a good relationship with your Vendors/Venues will help you to have a more relaxed, fun and natural wedding.
Step 6: VISIT YOUR CHOSEN VENUE IN PERSON
Obviously stating the obvious here. If at all possible, visit your top choice/s of Venue in person before booking.
Step 7: Book Your Venue First.
Your Queenstown Wedding Venue should normally be the first Venue/Vendor you book for your wedding. This is because popular Queenstown Wedding Venues often get booked out well over a year in advance. So, book your Wedding Venue first. Then, once you have locked in a date, you can worry about your Queenstown Wedding Vendors. (One possible exception is if you are considering a less well known Queenstown Wedding Venue with good availability. Or if you are planning a mid-week or off-season wedding and are flexible when it comes to venues. In this case, if you have your heart set on one particular Vendor then book them first then your venue).
And that’s it folks! Hopefully you find this Blog Post Helpful in finding and choosing your Dream Queenstown Wedding Venue.
OTHER USEFUL POSTS AND ARTICLES
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P.S. HELP ME MAKE MY HUMONGOUS LIST OF QUEENSTOWN WEDDING VENUES AND VENDORS EVEN BETTER (HUMONGOUS-ER?).
Do you know of any Queenstown Wedding Venues or Vendors that aren’t on my Humongous list of Queenstown Wedding Venues? If so, please let me know by commenting here or emailing me at firstname.lastname@example.org. The more Venues and Vendors we can add the better wedding planning resource we can make this Blog!
Blog Post by Patrick Fallon, author of The Queenstown Wedding Blog and full-time Queenstown Wedding Photographer over at Fallon Photography.